Migrate from Studio Ninja
Move from Studio Ninja to PeakSpitz, safely.
Moving off Studio Ninja should feel like restoring from a backup, not a leap of faith. Your studio management tool data is read into a PeakSpitz environment of your own, checked against your real numbers, and run in parallel — while Studio Ninja keeps running, untouched, the whole time. Here is exactly how, step by step.
Studio Ninja is a purpose-built, affordable photography CRM that nails the enquiry to job to quote/contract to invoice pipeline, with status-driven automated email workflows and questionnaires; wedding and portrait photographers love how simple it is to run solo. Its focus is also its ceiling: it is a CRM, not a business system, so there is typically no real bookkeeping/VAT, no inventory, and no product storefront. Studios that add print or retail products, hire a team, or need proper accounts usually outgrow the single-purpose tool and end up bolting on separate systems.
The safe way to leave Studio Ninja
Work down the list at your own pace. Nothing here is irreversible, and your current system stays live throughout.
- 1
Before you touch anything — get a backup you own
Get a copy of your data out of Studio Ninja that you control — a file held on your side, not just a setting inside the system. Confirm in your contract that you have the right to export, and note any renewal, notice or lock-in dates so the timing stays on your terms.
- 2
Export your data
Pull clients, shoots, galleries, contracts and invoices out of Studio Ninja in the most complete format it offers — CSV, spreadsheet, or an account/API export. Take the history too, not just open items: past records, documents and contacts are worth keeping.
- 3
Send us a sample
Before you commit, send us a representative slice — a handful of customers, a few recent orders or bookings, part of your catalogue. We map it into PeakSpitz and show you the restored result, so you see exactly how your studio management tool data lands before you move the rest.
- 4
See what maps to what
We line Studio Ninja up against PeakSpitz: clients, shoots, galleries, contracts and invoices become customers, catalogue, orders, documents and ledgers in one joined-up system. Anything without an obvious home is flagged early, not discovered late.
- 5
Bring it in — a read-only restore
Your data is read into a fresh, isolated PeakSpitz environment of your own. Nothing inside Studio Ninja is touched, changed or switched off — it keeps running exactly as it is.
- 6
Verify against your numbers
Before you trust it, reconcile the totals — balances, counts, tax and revenue — against what Studio Ninja shows today. The numbers have to match before anything goes live.
- 7
Run both in parallel
Keep Studio Ninja live and run PeakSpitz alongside it for as long as you like. Compare like for like, move one area across first, and build trust before you depend on it. No big-bang cutover, and no deadline from us.
- 8
Cross over and decommission — on your terms
Switch over only when PeakSpitz has earned it. Keep your Studio Ninja export archived as a safety net, and close the old subscription when you are ready — not a moment before.
What maps where: Studio Ninja → PeakSpitz
Studio Ninja
Leads (enquiries via the embedded contact form)
PeakSpitz
Leads / inquiries
re-point your website's contact/booking form to the new capture endpoint or new enquiries keep landing in the old system
Studio Ninja
Jobs (the central record, moved through workflow statuses)
PeakSpitz
Orders / jobs with a status pipeline
Studio Ninja
Contacts
PeakSpitz
Customers
Studio Ninja
Quotes
PeakSpitz
Quotes and estimates
line-item packages become quote lines tied to your product catalogue
Studio Ninja
Contracts & questionnaires
PeakSpitz
Archived against the customer/job; responses carry as data
signed contract PDFs and shot-list answers keep read-only; the templates themselves are re-created
Studio Ninja
Invoices & payment plans
PeakSpitz
Invoices with real accounting and VAT
money posts to real books, not just a payment log
What to watch when leaving Studio Ninja
- ⚠
Questionnaire responses (event details, shot lists) migrate as data on the customer/job, but the questionnaire template is re-created, not imported.
- ⚠
Studio Ninja's status-triggered email workflows are re-built rather than transferred; they become PeakSpitz automations where Spitz drafts the next step and acts the moment you approve.
- ⚠
Your client galleries are not in Studio Ninja to begin with, so nothing gallery-related moves; migration is only the business records (clients, jobs, contracts, invoices), not gigabytes of photos.
- ⚠
Instalment schedules for in-flight weddings are a cutover call: decide which open plans continue in PeakSpitz versus finish out in Studio Ninja, and note that saved card details do not move, so those clients re-authorise.
Common questions about leaving Studio Ninja
Do my client galleries move too?
No, and they do not live in Studio Ninja anyway; your delivery/gallery tool keeps the images. This migration is about the business records, so you are moving contacts, jobs, contracts and invoices, not files.
Will I lose my automated email sequences?
The messages do not transfer as-is, but the logic is quick to re-create. A Studio Ninja status workflow becomes a PeakSpitz automation, and Spitz drafts the next email and sends it the moment you approve.
I only shoot weddings, is a full business platform overkill?
If you only ever invoice and email, perhaps. Photographers move to PeakSpitz when they add print/product sales, a storefront, real VAT accounting or a team, the things a single-purpose CRM typically leaves to spreadsheets.
As much help as you want
Do it yourself, or have us map your fields, run the import and reconcile the result with you. Support is a ladder — you start where you are comfortable and step up only where an area needs it.
See the full safe-migration approach →Why people leave Studio Ninja
PeakSpitz runs the whole business on one AI platform — not a single corner with the rest bolted on — with Spitz AI and unlimited users included. See the difference side by side.
Compare PeakSpitz vs Studio Ninja →Bring your Studio Ninja data in safely. Cross over when you are ready.
Send us a sample of your data and we will show you the restored result — no commitment, no risk to your live system.